Policies
1. INTRODUCTION
Green Park Interim & Executive Ltd (also referred to as Green Park) is a recruitment company offering Executive Search, Interim Management, Board & Diversity Advisory and Consultancy business solutions. In order to offer these services, we must collect and process personal data. As the data controllers we are responsible for how we hold and use your data. This policy describes how Green Park complies with its legal obligations to you. Your privacy is integral therefore we are dedicated to protecting and safeguarding your data privacy rights.
This Privacy policy applies to the personal data of our corporate website visitors, candidates, clients, third-party suppliers, and other persons that we may contact in order to request further information about our candidates and potential candidates or, have otherwise been listed as an emergency contact. It also applies to the emergency contacts of our employees.
This Privacy Policy applies to any business activities that are carried out in relevant countries. This allows us to ensure that Green Park is complying with all applicable data privacy protection, no matter where you are.
2. WHAT WE COLLECT?
The information described below is in addition to any personal data we are required by law to process (but are not limited to) in any given situation.
Candidate Data
Depending on the relevant circumstances and applicable local laws, we may collect some or all the information listed below to enable us to offer you relevant job opportunities which are tailored to your skills set, expertise and interests. We may also collect data for career coaching and mentoring services provided by Green Park.
In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will not process the data in those jurisdictions:
Client Data
The data we collect about clients is rather limited. We generally only need to have your contact details or the details of individual contacts at your organisation (such as their names, telephone numbers and email addresses) to maintain an effective business relationship. We also hold information relating to your online engagement with candidate profiles and other material published by Green Park, to ensure that you receive timely marketing communications relevant to you.
We may also hold additional information that someone in your organisation has chosen to share with us. In certain circumstances, such as for training purposes our calls with you may be recorded, depending on the applicable local laws and requirements.
Supplier Data
The data we collect about suppliers is rather limited to maintain an effective business relationship.
We’ll collect the details for our contacts within your organisation, such as names, telephone numbers and email addresses. We’ll also collect bank details so that we can pay you. We may also hold additional information that someone in your organisation has chosen to share with us. In certain circumstances, such as for training purposes our calls with you may be recorded, depending on the applicable local laws and requirements.
Persons whose data we receive from Candidates & Employees
In the case of ‘referees’, we require confirmation of information that we have already obtained from our candidate or prospective Green Park employee to enable them to secure a job.
In the case of an ‘Emergency Contact’ – details provided in the case of an emergency.
When requesting a reference, we require the referee’s contact details (such as name, email address and telephone number).
Website Users
To help Green Park manage our provided services, and to continually improve the overall user experience, we tend to collect a limited amount of data from our website users.
3. HOW DO WE COLLECT YOUR PERSONAL DATA?
Candidate Data
Green Park collects personal data from candidate:
a) Personal data given to us
To offer you a bespoke service, Green Park requires to collate certain information about you. This enables us to provide you with suitable job opportunities that match your specific search criteria. This also ensures that you are not subject to jobs and services that are not relevant to you.
The various ways that you may share your information with Green Park include (but are not limited to): Entering personal details on the Green Park corporate website by downloading an insights report, completing a contact form, a job application form or a candidate registration form, as part of the registration process
b) Personal data received from other sources
Personal data may also be received from other sources such as:
c) Personal data collected automatically
Green Park may automatically collect your data where appropriate and in accordance with any local laws and requirements when you access our website or open, read or click on an email from Green Park.
Client Data
Green Park collects personal data from clients:
a) Personal data given to us
Green Park receives data directly from clients as follows:
b) Personal data received from other sources
Green Park may seek further information about yourself and/or your colleagues from other sources generally by way of due diligence or other market intelligence including (but are not limited to) Third- party market research such as on/offline media.
c) Personal data collected automatically
Green Park may automatically collect your data where appropriate and in accordance with any local laws and requirements when you access our website or open, read or click on an email from Green Park.
Website users
To help Green Park manage our provided services, and to continually improve the overall user experience, we tend to collect a limited amount of data from our website users.
4. HOW DO WE USE YOUR PERSONAL DATA?
Candidate Data
Green Park utilises personal data from candidate:
Please note that we also utilise data for career coaching and mentoring services provided by Green Park
a) Recruitment Activities
Below is a list of the ways, Green Park may use and process your personal data for recruitment, where appropriate and in accordance with any local laws and requirements. This includes but is not limited to:
b) Marketing Activities
Below is a list of the ways, Green Park may send you information that may be of interest to you or to request your assistance to connect other candidates with jobs. Specifically, we may wish to use your data for the purposes listed below, where appropriate and in accordance with any local laws and requirements. This includes but is not limited to:
Should you wish to not receive Green Park marketing communications, please submit a written request to unsubscribe to userrights@green-park.co.uk.
Should you have unsubscribed from our marketing communications, it is possible that your details may be re-captured through public sources in an unconnected marketing campaign. We will endeavour to ensure this never happens, however, if it does due to human error, we would like to apologise in advance. In such instances, we suggest you unsubscribe again.
c) Diversity, Equity & Inclusion monitoring
Green Park is committed to ensuring that our recruitment processes are aligned with our approach to Diversity, Equity & Inclusion.
d) Legal claims
In a very rare instance, Green Park may use your personal data to help us to establish, exercise or defend legal claims.
Profiling
Currently, all Green Park recruitment activities involve human decision-making during the full cycle process. Looking ahead, Green Park may choose to utilise automated technologies such as expert systems or machine learning to complete the candidate selection process from end-to-end, where appropriate and in accordance with any local laws and requirements
Where necessary, Green Park will seek your consent to carry out some or all of these activities. If you do not consent to profiling, your application will continue to be reviewed manually for opportunities you apply for, but your profile will not be automatically considered for alternative roles. This is likely to decrease the likelihood of successfully placing you in a new job.
Client Data
Green Park utilises client data for: We use client information for
a) Recruitment activities
Green Park’s primary work activity is recruitment – Executive Search, Interim Management, Recruitment, Board & Diversity Advisory.
Below is a list of the ways, Green Park may use and process your personal data for recruitment, where appropriate and in accordance with any local laws and requirements. This includes but is not limited to:
We may utilise your personal data for the above purposes, should we deem it necessary to do so for our legitimate interests.
b) Marketing activities
Subject to any applicable local laws and requirements, we will not, as a matter of course, seek your consent when sending marketing materials such as the Green Park Leadership Series and other such reports to a corporate postal or email address.
c) Legal Claims
In a very rare instance, Green Park may use your personal data to help us to establish, exercise or defend legal claims.
Supplier Data
Green Park utilises supplier data to:
In a very rare instance, Green Park may use your personal data to help us to establish, exercise or defend legal claims.
We may utilise your personal data for the above purposes, should we deem it necessary to do so for our legitimate interests.
Subject to any applicable local laws and requirements, Green Park will not seek your consent when sending marketing materials to a corporate postal or email address.
Persons whose data we receive from Candidates & Employees
Green Park utilises the data our candidates share about you for the following purposes:
We may utilise your personal data for the above purposes, should we deem it necessary to do so for our legitimate interests.
Website users
Green Park utilises your data to help improve your user experience, for e.g. by analysing your recent job search criteria allowing Green Park to present you with job opportunities or candidates we think you’d be interested in.
5. WHO DO WE SHARE YOUR PERSONAL DATA WITH?
Green Park may share your personal data in a variety of ways and reasons, where appropriate and in accordance with local laws and requirements. This includes the following categories of people (but are not limited to):
o Potential employers and other recruitment agencies/organisations to improve your chances of finding a job
o Third party partners, job boards and job aggregators to increase the chances of finding a job
o Clients, associated frameworks used by clients, or third parties that are used on behalf of our clients
o Third parties who provide services such as reference, qualification and criminal convictions checks, to the extent that these checks are appropriate and in accordance with local laws
6. HOW DO WE SAFEGUARD YOUR PERSONAL DATA?
Green Park is committed to taking all reasonable and appropriate steps to protect the personal data that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
If you suspect any misuse or loss of or unauthorised access to your personal information, please let us know immediately. Please contact us on userrights@green-park.co.uk as a matter of urgency.
7. HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?
8. HOW CAN YOU ACCESS, AMEND OR TAKE BACK THE PERSONAL DATA THAT YOU HAVE GIVEN TO US?
One of the GDPR’s main objectives is to protect and clarify the rights of EU citizens and individuals within the EU with regards to data privacy. This means that you retain various rights in respect of your data.
Data Subject User Rights
The GDPR provides the following rights for individuals/data subjects:
Right to object
This right enables you to object to us processing your personal data where we do so for one of the following four reasons: (1) our legitimate interests; (2) to enable us to perform a task in the public interest or exercise official authority; (3) to send you direct marketing materials; and (4) for scientific, historical, research, or statistical purposes.
Right to withdraw consent
Where Green Park has obtained your consent to process your personal data for certain activities – for e.g. for our marketing arrangements or automatic profiling, you may withdraw this consent at any time. Green Park will cease to carry out the specified activity that you previously consented to.
Right to access
More commonly known as DATA SUBJECT ACCESS REQUEST (DSAR). You may request Green Park to confirm what information we hold on you at any time, and submit a request to modify, update or delete such data. These requests can be sent to userrights@green-park.co.uk.
Right to erasure
You have the right to request Green Park erases your personal data in certain instances. When complying with a valid request for the erasure of data we will take all necessary steps to delete the relevant data.
Right to restrict processing
You have the right to request that Green Park restricts the processing of your personal data in certain instances. This means that Green Park can only continue to store your data and will not be able to carry out any further processing activities.
If we have shared your personal data with Third Parties, Green Park will notify them about the restricted processing unless this is impossible or involves disproportionate effort. Green Park will notify you before lifting any restriction on processing your personal data.
Right to rectification
You also have the right to request that Green Park rectifies any inaccurate or incomplete personal data that we hold on you. If Green Park has shared this personal data with any Third Parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. Where appropriate, Green Park will also inform you which Third Parties we’ve disclosed inaccurate or incomplete personal data to.
Right of data portability
You have the right to transfer your personal data between data controllers. This means that you can transfer your Green Park account details to another online platform. To allow you to do so, Green Park will provide you with your data in a commonly used machine-readable format that is password- protected so that you are able to transfer the data to another online platform.
Should you wish to exercise any of these rights, or withdraw your consent to the processing of your personal data, where consent is Green Park’s legal basis for processing your personal data, please contact in writing to userrights@green-park.co.uk.
Please note that Green Park may retain a record of your communications to help us resolve any issues which you raise.
It is important that the personal data Green Park holds on you is clean, current and accurate. Please keep Green Park informed if your personal information changes during the period for which we hold your data.
To get in touch about your user rights, please write to Green Park at Partnership House, 4th Floor, Carlisle Place, London, SW1P 1BX or send an email to userrights@green-park.co.uk. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that Green Park may keep a record of your communications to help us resolve any issues which you raise.
9. COOKIES POLICY
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work and improve the usability of those sites.
Green Park can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.
If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings. Most web browsers will accept cookies but if you would rather Green Park didn’t collect data in this way you can choose to accept all or some or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the
‘Help’ menu of your browser to learn how to change your cookie preferences.
For more information on how and what cookies Green Park uses please refer to the Cookies Policy.
10. LEGAL STATEMENT
The Green Park corporate website does not contain advice regarding law or legal practice. It does, however, contain general information, some of which concerns law and legal practice.
11. HOW TO CONTACT US
You can write to Green Park Ltd at Partnership House, 4th Floor, Carlisle Place, London, SW1P 1BX:
Alternatively, you can send an email to: userrights@green-park.co.uk.
To update your marketing preferences, you can email us at userrights@green-park.co.uk or by clicking the unsubscribe link in any marketing e-mail we send to you.
12. IMPLEMENTATION
Effective from January 2025.
This policy will be subject to review, alteration and replacement in order to reflect the changing needs of the business and to comply with legislation.